GDPR

Compliant Software

Wizuda provides GDPR compliant software enabling you to make sure your business is compliant with email and data sharing in the EU. The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) came into effect on the 25th May 2018. It is a regulation which aims to give EU citizens back control and transparency over their personal data, how it is used, by whom and for what purpose. Businesses who do not comply, are at risk of significant fines, reputational damage and losing customer trust. Under the accountability framework, businesses must be able to demonstrate compliant processes are in place and having the right technical solutions in place, is a key part of that.

Importance of GDPR Compliance

Since 2018, GDPR Compliance is crucial for any business that holds data online or offline in the EU. The consequences of improper data collection and storage can be detrimental for businesses. There are two different tiers of fines that are implemented upon companies who breach GDPR regulation, these depends on your annual global turnover. The fine is a percentage of that turnover. The maximum fine is €20 million, which shows the dangers of not having GDPR compliance software in place.

GDPR Compliance Challenges

GDPR compliance can be an everyday challenge for businesses who do not have the proper infrastructure or software in place to deal with data collection and storage. There are numerous aspects to manage, including knowing the legal basis on which you are processing the data and managing your compliance processes. Getting consent from customers (and employees), and how exactly you obtain that is crucial to the beginning of the process. You must also ensure you have the tools to deliver on each of the rights e.g., for “the right to be forgotten”, you need to have the capabilities to be able to erase a user’s data in a relatively short time period if they request so. These are just some of the GDPR Compliance challenges faced by companies operating in the digital landscape.

Questions we need to ask in our businesses?

What

personal data are we sending via email and over file transfer methods?

is the sensitivity /risk category of that data?

Tip – Conduct an impact assessment if it is high risk.

Where

are we sending this personal data to, is it within the EU and if not are standard contract clauses etc in place.

How

are we sharing this personal data with them and what security measures are in place e.g. encryption, MFA, data minimisation, recipient verification etc

Who

are we sending this personal data to?

Why

are we sharing this personal data with them and under which lawful basis?

GDPR Compliant File Sharing

Built-in safeguards to prevent the most common data breaches e.g. sending data to the wrong people
Retraction capabilities so mails are no longer available to the recipients
Full recipient controls e.g. read/write/download/print options
Apply watermarks to documents
Control where your data resides
Manage data retention policies
Geo-location locking so data can only be accessed from specific locations
Full Compliance reporting

Wizuda’s file transfer software is built with Privacy by Design

Real-time maps of your file transfers
Encryption at rest and in transit
Secure transfer protocols
Option to Link high risk transfers to Data Protection Impact Assessments (DPIAs)
Authorisation workflows for risk categorisation
Data anonymisation transfer options
Full access controls
Data retention scheduling
Full compliance reporting and audit trails

GDPR Compliance Made Simple

Here at Wizuda, we make GDPR Compliance easier for you. Our software addresses many of the challenges and allows you to focus your resources on productivity and providing value to your customers. We make sure you have the tools to manage your data in a secure and compliant way and pass audits more easily. Customers are looking for companies they can trust with their data more than ever before and Wizuda enables you to prove to them their data is secured and protected and that the integrity of it is not being compromised. Transparency is key and can help to sustain your business well into the future. Wizuda software includes Secure Email and File Sharing, Automated Managed File Transfer, Secure Virtual Data Rooms, Anonymisation to mention a few. Ask us today how Wizuda can help you achieve your GDPR compliance needs.