A significant amount of data is transferred between marketing companies, clients, third party suppliers and others on a daily basis. In an industry that bases itself on marketing companies to be the best they possibly can, it’s crucially important to ensure that stringent data protection systems are in place to avoid the costly fines of a data breach under the GDPR. The regulation which was introduced on the 25th May 2018 has completely changed the way in which marketers must handle and store data.
Compliant File Sharing for Marketing
Wizuda Compliant File Share (CFS) provides a secure way for your organisation to share personally or commercially sensitive data internally and externally with third parties. Wizuda CFS replaces sending such data over email, which is inherently insecure, and removes the need to transfer large files using methods such as USB, WeTransfer and Dropbox.
The secure file share features, coupled with a multitude of compliance features, enables your organisation to share information securely and in compliance with the GDPR.
Some of the benefits to using Wizuda CFS
- Avoid the most common data breaches which occur over email.
- Secure and protect your data – automatic encryption of data both at rest and in transit.
- Reduce risk of ransomware attacks.
- Know and control where your data resides.
- Prevent data leaving your organisation from going to undesired domains and countries.
- Control who can access the data, and from where, internally as well as externally.
- Streamline organisational file share processes with one centralised solution.
Why Wizuda CFS?
A more efficient and secure way of sharing data which will clearly show your customers how seriously you take GDPR compliance.
Put more controls and workflow approvals in place to proactively mitigate risks of a data breach.
Robust reporting that can easily pass a data protection audit around file sharing/ data transfer activities.
Compliant Data Transfer for Marketing
The Wizuda Compliant Data Transfer (CDT) solution enables IT to secure and manage the movement of critical data within your organisation and with external parties from one centralised solution. Guaranteed file delivery, full audit trails, automated health checking, and instant reporting on all transfer activities; Wizuda’s fully scalable CDT solution enables you to increase operational efficiencies and regain full control of your organisation’s file transfers.
Built with Privacy by Design, it provides a centralised hub with the compliance elements needed for the management of all organisational data transfers in accordance with the GDPR requirements.
Some of the benefits to using Wizuda CDT
- One centralised solution for the management and automation of all your organisations data transfers.
- Proactively identify issues before they impact the business.
- Reduce exposure to cyber-attack and single points of failure.
- Increase control and visibility of all transfers and demonstrate compliant processes.
- Reduce overheads by moving to one centralised secure scalable platform.
- Get real-time maps of our organisation’s data transfers.
- Enable IT to demonstrate compliant data transfer processes and pass audits more easily.
Why Wizuda CDT?
To proactively identify file transfer issues before they impact the business.
Reduce exposure to cyber-attack by replacing insecure ad hoc scripted batch processes and bespoke tools with one centralised solution.
To get real-time maps of your organisation’s data transfers and demonstrate compliant processes.
What our clients say
- General Manager of HSSCU
"We selected Wizuda’s CFS solution because it offered the most in terms of security and data protection features, especially in terms of alignment with the practices encouraged by the incoming GDPR. Our members need to know that their personal data is in safe hands and that they can trust that we, as an organisation, have taken all reasonable measures to protect it."
- Managing Director of Stubbs Gazette
"Wizuda’s CFS has enabled us to demonstrate to our customers that our data transfer systems were very secure and there was an auditing and reporting system in place, so our customers could see how we treat their data. Not only has this increased trust among our customers, it has also increased business from them as a result."
- Managing Director of DPN Software
"With the Government being very clear about its commitment to strengthening Manx data protection law to reflect the upcoming GDPR, it’s vital for ourselves and businesses across the island to be able to clearly prove their compliance. Using Wizuda for our file sharing requirements is a key part of our overall compliance programme. The implementation was really straightforward and the software is very intuitive, providing us with the security, controls and visibility we need over our data sharing activities."
- Director of Operations and Development for Pieta House
"The security and confidentiality of our data is obviously of paramount importance to us all at Pieta House. With the upcoming GDPR, and its emphasis on accountability, it’s also vital that we can show that we have processes and systems in place to clearly show our full commitment to compliance. We found the implementation and roll out of Wizuda a very straightforward project and the central platform for data sharing that it has given us is not only a key part of our overall GDPR compliance programme but has also delivered significant operational efficiencies."
- Managing Director of IMS Marketing
"Wizuda’s CFS solution was implemented quickly and flexibly, and our employees were up and running straight away. The audit trail availability simplifies data protection audits, providing us with an understanding of our own compliance and how we could prove we were sharing files compliantly under the GDPR in the event of a data protection audit. As well as this, no file size limitation adds real value to the running of our business, and indeed to any marketing agency, allowing us to send and receive unlimited sized files to internal and external parties."
- Managing Director of CFO Services
"The implementation process was quick and easy, particularly because we chose the hosted model. This removed the need for in-depth IT intervention on our side and meant we were up and running very quickly with minimal disruption to our core business. We would highly recommend Wizuda’s Compliant File Share solution to any financial services organisations who are reviewing their file sharing protocols."
- Associate Director of W5
"Wizuda’s CFS empowers our organisation to share files compliantly and securely, which is something we wanted to make available to our clients."
The IMS Marketing Case Study
As Ireland’s only dedicated technical marketing company, IMS Marketing have worked with internationally focused companies from early stage start-ups to multinationals since 2007.
The GDPR poses a very difficult challenge to businesses from all industries, especially marketing. With a significant amount of data being transferred between marketing companies, clients, third party suppliers, and others on a daily basis, it was crucially important for IMS Marketing to ensure that stringent data protection systems were in place to avoid a data breach. “We transfer large amounts of personally identifiable data internally and externally on a daily basis, so it was extremely important for us to ensure we were sharing these files compliantly under the GDPR,” explained Kevin Moran, Managing Director of IMS Marketing.
Another challenge faced by IMS Marketing was the sharing of large files such as images, videos and designs. Email was unreliable due to the limitations on file size. It was important for IMS to change their method of sharing files to enable them to share files of unlimited size quickly and securely. Karagh Kelly, Operations Manager at IMS Marketing added, “We share large files within the organisation and to our client’s every day, so the need to implement a fast and compliant file share solution was pivotal to the effective running of our organisation. We were having difficulty finding a platform to share large files securely and within a reasonable time frame. Wizuda has solved that problem.”
Wizuda’s Compliant File Share solution provides IMS Marketing with an easy to use alternative to email for file sharing. The Secure File Share features coupled with a multitude of compliance features empowers IMS to share files in accordance with the GDPR requirements.
“Wizuda’s CFS solution was implemented quickly and flexibly, and our employees were up and running straight away. The audit trail availability simplifies data protection audits, providing us with an understanding of our own compliance and how we can prove we are sharing files compliantly under the GDPR in the event of a data protection audit. As well as this, no file size limitation adds real value to the running of our business, and indeed to any marketing agency, allowing us to send and receive unlimited sized files to internal and external parties,” added Kevin Moran.
Karagh Kelly added, “The ability to custom brand the Wizuda platform was a big advantage for us, allowing us to reskin the platform with our own branding and demonstrate our compliance credentials to our customers. We have seen an increase in trust among our customers since the implementation of Wizuda’s CFS system, as our customers are assured that we are taking GDPR compliance seriously.